Privacy Notice

Codingixd.org is a website operated by Freie Univierstät Berlin. Freie Universität Berlin is pleased that you are visiting our website. Data protection and data security are very important to us. Therefore, we would like to inform you about the personal data we collect during your visit to our website and about the intended purposes.

As changes to the law or changes to our corporate processes may require an adaptation of this privacy statement, we ask you to read this privacy policy regularly. The privacy policy can be accessed any time, saved and printed out.

§ 1 Data Controller and Scope

The controller according to the EU General Data Protection Regulation (hereinafter: “GDPR”) and other national data protection acts of the Member States, as well as other data protection regulations, is:

Freie Universität Berlin
represented by the president
Kaiserwerther Straße 16-18
14195 Berlin

Fon: +49 (0) 30 838 63171
E-Mail: hcc(at)zedat.fu-berlin.de

Website: www.codingixd.org

This privacy notice applies to the online presence of Coding IXD, which is available at www.codingixd.org and the various subdomains (hereinafter referred to as „our website“).

§ 2 Principles Governing the Processing of Personal Data

Personal data are any information relating to an identified or identifiable natural person. This includes information such as your name, age, mailing or IP address, telephone number, date of birth, email address, and user behavior.

Information that does not allow us to identify you (or would only enable us to do so with disproportionate effort) because the information is anonymized, for example, is not considered personal data.

The processing of personal data (for example, when said data are collected, retrieved, used, stored, or transmitted) must always have a legal basis and/or be based on your consent. Processed personal data are erased as soon as the purpose for which they are processed has been achieved, provided that the legally stipulated storage periods no longer apply. Such processed personal data are collected, used, and stored electronically by Freie Universität Berlin.

Insofar as we process your personal data in order to provide you with specific services, we provide information below on the specific processes involved, the scope and the purpose of the data processing, the legal basis for processing, and the respective storage periods.

These personal data are not disclosed to third parties nor used outside of Freie Universität Berlin, unless you have granted us your consent to do so or we are required or authorized by law to do so (for example, in relation to law enforcement or suspected plagiarism and other copyright infringements).

§ 3 Specific Data Processing Activities

(a) Type and Scope of Data Processing

Whenever you access an official web page of Freie Universität Berlin, a log file containing data is automatically created and stored on the server. These data include: the website you visited, the web page from which you accessed our web page (plus the terms entered if this was a search engine), date, time, the operating system used features of the display (resolution in pixels and the pixel ratio for the detection of high-resolution displays) and the browser used (Internet Explorer, Firefox, Opera, etc.)

The log file also stores the volume of the transmitted data, an HTTP status code (for example, to identify a successfully transmitted web page), and the IP address of the device used to access the page (e.g., PC or smartphone) – whereby the IP address is immediately anonymized by the erasure of the last octet of the address.

The data stored in the log file is collected and used solely for anonymous evaluation for statistical purposes (for example, an analysis of user behavior, which pages of the website or subdomain are accessed, which browsers are used, etc.) and thereby serves to improve our services. As IP addresses are anonymized in the way described above, they cannot be mapped to a specific user and cannot be traced to a specific IP address.

(b) Legal Basis

The legal basis for our data processing is Article 6.1.1.e GDPR in conjunction with Section 3 of the Berlin Data Protection Act (BlnDSG) Section 4 of the Berlin Higher Education Act (BerlHG), and Article 6.1.1.c GDPR in conjunction with Section 13.7 of the German Teleservices Act (TMG). The processing of said data is required in order to provide and maintain the website and thus serves Freie Universität Berlin in performing a task carried out in the public interest.

(c) Storage Period

The log files for the ongoing and previous calendar year are stored for evaluation purposes. In this case, the IP addresses are anonymized. The data are then erased.

§ 4 Disclosure of Data

We will only disclose your personal data to third parties when:

You have given your explicit consent pursuant to Article 6.1.1.a GDPR.
This is legally permissible and required for the performance of a contract to which you are party pursuant to Article 6.1.1.b GDPR.
Disclosure of personal data is necessary for compliance with a legal obligation pursuant to Article 6.1.1.c GDPR.
Disclosure of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Freie Universität Berlin pursuant to Article 6.1.1.e GDPR.

We will notify you if your personal data are to be disclosed due to specific circumstances in an individual case.

§ 5 Cookies

(1) Type and Scope of Data Processing

We use cookies on our website. Cookies are small files that are sent to the browser of your end device and stored there during your visit to our website. We are unable to offer some functions of our website without the use of certain cookies required for technical reasons. Other cookies allow us to carry out different analyses. For example, if you revisit our website, cookies are able to recognize the browser you use and transmit different kinds of information to us. Using cookies allows us to make our website more user-friendly and effective for you by tracing your use of our website and determining your preferred settings (for example, country and language settings). If third parties process information via cookies, they collect this information directly via your browser. Cookies do not inflict any damage on your end device. They cannot run programs on your end device and do not contain viruses. Various types of cookies are used on our website, the types and functions are explained in more detail below.

Type 1: Transient Cookies

Our website uses persistent cookies that are stored in your browser for a longer period of time and transmit information to us. The respective storage time differs depending on the cookie. You can delete persistent cookies independently using your browser settings.

Type 2: Persistent Cookies

The log files for the ongoing and previous calendar year are stored for evaluation purposes. In this case, the IP addresses are anonymized. The data are then erased.

(2) Legal Basis

The processing of so-called technically necessary cookies is based on Art. 6.1.1.e GDPR in conjunction with. §§ 3 BlnDSG, 4 BerlHG as well as Art. 6.1.1.f GDPR in conjunction with § 13 para. 7 TMG. We require your consent for technically unnecessary cookies or so-called third-party cookies. If you have given us your consent to the use of cookies on the basis of a notice issued by us on the website („cookie banner“), the lawfulness of the use is also based on Art. 6 para. 1 sentence 1 lit. a GDPR. You can revoke this consent at any time by deactivating cookies in your browser settings for the future.

(3) Storage Time

As soon as the data transmitted by the cookies is no longer necessary for the purposes described above, this information will be deleted. Further storage may take place in individual cases if this is required by law.

(4) Browser Settings

Most browsers are already set to accept cookies by default. However, you can change your browser settings so that it only accepts certain cookies or no cookies at all. However, we would like to point out that you may no longer be able to use all the functions of our website if cookies are disabled by your browser settings on our website. You can also use your browser settings to delete cookies already stored in your browser. Furthermore, it is possible to set your browser so that it informs you before cookies are stored. Since the different browsers may differ in their respective functions, we ask you to use the respective help menu of your browser for the setting options. If you would like a comprehensive overview of all third-party access to your Internet browser, we recommend that you install specially developed plug-ins.

§ 6 Social Media Channels

The HCC Research Group manages a social media channel on the platform Twitter. Certain personal data will be processed if you visit one of these channels.

Twitter is owned and operated by Twitter Inc., Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA (“Twitter”). Twitter’s data processing in Europe is managed by Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland.

Twitter provides extensive information about which personal data it processes and how it processes them. For example, Twitter uses information about you to create user profiles based on your interests with the help of cookies. Twitter’s data processing may occur outside of Europe in certain circumstances.

The legal basis for processing personal data in terms of potential communication with Freie Universität Berlin is provided by Article 6.1.1.e GDPR in conjunction with Article 3 BlnDSG and Article 4.6 BerlHG insofar as the processing serves public relations work, or by Article 6.1.1.f of the GDPR insofar as the use of the service serves some purpose that goes beyond the scope of public relations. In such cases, Freie Universität Berlin has a legitimate interest in processing data so that it can provide information and communication channels for interested parties.

You can object to the processing of your data at any time by sending an email to datenschutz(at)fu-berlin.de. If you wish to assert your rights as a data subject, such as your right to information, please contact Freie Universität Berlin or Twitter directly.

Please refer to the data protection policy on the Twitter website to learn more about the scope and purpose of data collection as well as the processing and use of your data by the respective service. You will find further information on your data protection rights and configuration options to protect your privacy here: https://twitter.com/en/privacy

§ 7 Hyperlinks

Our website contains hyperlinks to websites of other providers. When you activate these hyperlinks, you will be directed directly to the other providers‘ website. You will recognize this when the URL is changed. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

§ 8 Your Rights as a Data Subject

As a data subject, you have the following rights concerning the processing of your personal data in line with the GDPR:

You have the right to request information as to whether or not personal data concerning you are being processed by us pursuant to Article 15 GDPR. In particular, you are entitled to information on: the purposes of the processing, the categories of personal data concerned, the categories of recipient to whom your personal data have been or will be disclosed, the envisaged period for which the personal data will be stored, the existence of the right to request rectification or erasure of personal data or restriction of processing of personal data or to object to such processing, the right to lodge a complaint with a supervisory authority, any available information as to the data’s source if we did not collect it, any transfer of data to a third country or to an international organization, the existence of automated decision-making, including profiling, and, where applicable, meaningful information about the logic involved.

You shall have the right to obtain from us without undue delay the rectification of inaccurate or incomplete personal data concerning you pursuant to Article 16 GDPR.

You have the right to request from us the erasure of your personal data pursuant to Article 17 GDPR, provided that processing is not required for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defense of legal claims.

Pursuant to Article 18 GDPR, you have the right to the restriction of processing where the accuracy of the personal data is contested by you, the processing is unlawful, or we no longer need the personal data but you reject their erasure because they are required by you for the establishment, exercise, or defense of legal claims. You are also entitled to this right to restriction of processing pursuant to Article 18 GDPR if you have submitted an objection to processing pursuant to Article 21 GDPR.

Pursuant to Article 20 GDPR you shall have the right to receive the personal data concerning you which you have provided to us, in a structured, commonly used, and machine-readable format and you have the right to transmit those data to another controller.

You have the right to withdraw your consent at any time pursuant to Article 7.3 GDPR. Subsequently we shall no longer have the right to continue the data processing based on your consent, with future effect.

You have the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR. Generally, you should be able to contact the supervisory authority of your regular place of residence, your place of work, or our offices to do so.

§ 9 Right to Object

Pursuant to Article 21 GDPR, you have the right, at any time, to object to the processing of your personal data based on Article 6.1.1.e or Article 6.1.1.f GDPR for reasons arising from your particular situation. Freie Universität Berlin will cease to process the personal data, unless we are able to demonstrate compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject or where processing is necessary for the establishment, exercise, or defense of legal claims.

§ 10 Data Security and Security Measures

We are committed to protecting your privacy and handling your personal data confidentially. To prevent the manipulation, loss, or misuse of your personal data we have stored, we implement comprehensive technical and organizational security precautions that are regularly reviewed and adapted to the latest state of technological progress. This includes using recognized encryption processes such as SSL and TLS.
However, due to the structure of the internet, it is possible that data protection regulations and the aforementioned security measures are not observed by other individuals or institutions who do not fall within the sphere of our responsibility. Data disclosed by unencrypted means, for example via email, is especially vulnerable to third-party access. We are unable to influence this by technical means. It is the responsibility of the user to protect the data they have made available against misuse by using encryption or other similar methods.

§ 11 Chief Data Protection Officer of Freie Universität Berlin

The external Data Protection Officer of the Controller is:

Dr. Karsten Kinast, LL.M., Attorney at Law
KINAST Rechtsanwaltsgesellschaft mbH
Hohenzollernring 54
50672 Cologne
Tel.: +49 (0)221 – 222 183 – 0
Email: DSB-FUBerlin(at)kinast.eu

The Deputy Data Protection Officer of Freie Universität Berlin is:

Andreas Hübinger
Email: datenschutz(at)fu-berlin.de

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